Error code
V40 — Invalid Fee Schedule Code
Invalid fee code format
The fee code is missing or not in the format of a letter, three digits and an A, B or C suffix.
What to do: Correct the fee code on the claim, including the suffix letter, and resubmit.
- Code
- V40
- Description
- Invalid Fee Schedule Code
Explanation
Updated October 26, 2026
The fee code is missing or in the wrong format. It must be a letter, three digits and a suffix A, B or C.
What it means
V40 ("Invalid Fee Schedule Code") means the service code is missing or isn't in the format ANNNA: a letter, then three digits from 001 to 999, then a suffix letter from A to C.
This is a format check: the claim was rejected before OHIP assessed the service itself, so it usually pays once the field is corrected.
The suffix is A when the physician did the service, B for a surgical assistant or technical component, and C for an anaesthetist or professional component (GP10).
Common causes
- The fee code was left blank
- The suffix letter was missing
- A typing error, such as the letter O for zero
How to fix it
- Check the fee code on the claim.
- Correct it, including the suffix letter.
- Resubmit the corrected claim. Resubmit within three months of the service date if you can. If that window has passed but the claim was first submitted on time, use the Ministry's stale-dated resubmission process: one stale-dated claim file through MCEDT, then an email to [email protected] with the Error Reports showing the original submission date.
Don't resubmit if
- You haven't changed anything. Sending the same claim again will reject the same way.
How APEX handles it
APEX reads your error reports and remittance advice from MCEDT and lists claims rejected with this code in its Correction Centre for you to correct and resubmit. See how APEX works · Pricing